1. Prepare Your Resume (Rirekisho)
In Japan, the standard resume format is called rirekisho. This is a simple, standardized form that includes personal details (name, date of birth, contact information), education history, employment history, and qualifications. You can find templates online, but it’s important to tailor it to fit Japanese norms.
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Date format: In Japan, dates are written in year/month/day format, and often you’ll see the Japanese era system used alongside the Western calendar (e.g., Heisei 30/2025).
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Photo: A recent, professional photo (passport size) is typically attached.
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Handwritten or Typed: Some companies may ask for a handwritten rirekisho, but most accept typed versions now.
2. Prepare Your Japanese Resume (Shokumu Keirekisho)
In addition to the standard rirekisho, you may also be required to submit a shokumu keirekisho, which focuses more on your professional experience. This resume should outline your specific skills, projects, and achievements.
3. Check Job Listings
There are multiple ways to find job openings in Japan:
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Job Portals: Websites like GaijinPot, Indeed Japan, LinkedIn Japan, and Jobs in Japan often list positions available to foreigners.
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Recruitment Agencies: Agencies such as Robert Walters and Hays Japan specialize in matching foreign professionals with Japanese companies.
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Company Websites: If you have a particular company in mind, check their careers page for job openings.
4. Job Application Process
Once you have found a suitable job, the application process usually includes:
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Submitting your rirekisho and shokumu keirekisho: Apply by sending your resume, cover letter (if required), and any additional documents requested (e.g., certificates, recommendations).
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Language Proficiency: Many positions in Japan require proficiency in Japanese. The minimum requirement for most positions is N2 level on the JLPT (Japanese-Language Proficiency Test). For higher-level positions or those in international companies, you may be required to have advanced language skills (N1).
5. Interviews
The interview process in Japan typically involves multiple rounds:
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First Interview (Screening Interview): This is often with HR and is an initial screening to assess your suitability.
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Second Interview (Technical Interview): This may be more specific to the role you applied for. For technical roles, you might be asked questions about your skills or even a skills test.
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Final Interview: Usually with senior management, this is more about evaluating your cultural fit with the company.
6. Work Visa Requirements
To work in Japan, you’ll need a valid work visa. Some job categories include:
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Engineer/Specialist in Humanities/International Services: For technical jobs or jobs requiring special skills, including IT or engineering.
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Instructor/Teacher: For teaching English or other languages in Japan.
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Skilled Labor/Technician: For certain technical jobs like manufacturing or maintenance roles.
For a work visa, you’ll need:
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Sponsorship from your employer: The employer must sponsor your visa and provide necessary documents such as a certificate of eligibility.
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Qualifications and Education: You need to have the relevant educational background or experience for the job.
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Japanese Language Skills: Depending on the job, you may be required to demonstrate proficiency in the Japanese language.
7. Other Key Requirements
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Cultural Fit: Japan has a unique work culture that places emphasis on respect, hierarchy, and teamwork. Employers often look for candidates who will integrate smoothly into the company’s culture.
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Professionalism: Japanese work culture is formal and expects professionalism, punctuality, and dedication. Being prepared for interviews and being polite and respectful are key aspects.
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Documentation: Make sure all your documents, such as transcripts, certificates, or professional qualifications, are properly translated into Japanese or English as required by the employer.
8. Salary Expectations and Benefits
Salaries in Japan can vary significantly based on your job field, qualifications, and experience. It’s important to research average salaries for your industry and be prepared to negotiate your salary during the interview process. Common benefits include:
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Health Insurance: Coverage through national health insurance or the company’s health insurance scheme.
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Pension Plan: Social insurance contributions to Japan’s pension system.
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Paid Holidays: Usually, companies provide annual paid leave.
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Bonus Payments: Some Japanese companies offer bonus payments twice a year.
9. Acceptance and Starting Your Job
Once you’ve successfully passed the interview and visa requirements, you’ll receive an offer letter. After signing your employment contract, you will begin your work. Make sure to follow the rules and procedures to register your residence and complete any administrative tasks required by the Japanese government.
10. Living in Japan
Once employed, you’ll need to get used to the Japanese work environment, which can sometimes be demanding with long working hours. Japanese companies often value loyalty and dedication. Building relationships with colleagues is crucial, and socializing outside of work is common in many companies.
